Best fax machine for small business 2023

Are you finding it difficult to select the right fax machine for your small business? You are not alone. Finding the best fax machine for small business can be a daunting task with so many options available on the market today.

With this complete buying guide, we will help you make an informed decision and get the perfect fax machine for your business requirements.

Best fax machine for small business 2023

  1. Brother PPF4750E Laser Fax (Editor’s Pick)
  2. Canon MB5420 Fax (Best Overall)
  3. Cassida 6600 UV Fax (Budget Friendly)
  4. Brother FAX-2840 Fax Machine
  5. Canon FAXPHONE L100 Laser Fax Machine
  6. Brother BRTFAX2840 Fax Machine
  7. Brother BRTFAX2940 Fax Machine

1) Brother PPF4750E Laser Fax

Best fax machine for small business

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Laser printing sets the Brother PPF4750E Laser Fax apart. This laser printer produces clear text and pictures quickly and efficiently. This fax machine prints impressive reports, contracts, and advertising materials.

Simple Faxing for Document Management

In a busy office, efficiency is crucial. With its easy-to-use faxing functions, this gadget saves time and effort. Examine some of these traits:

Auto Document Feeder (ADF)

Documents are no longer fed manually. The Brother PPF4750E Laser Fax has a 50-sheet automated document feeder. Loading numerous pages at once allows uninterrupted faxing and reduces monitoring.

Quick Dialing

Speed dialing can save time in a pinch. The PPF4750E lets you store frequently dialed fax numbers in its memory. This functionality makes typing long fax numbers easy, enabling fast and effective corporate communication.

Document Security Backup Memory

Concerned about losing crucial faxes in a power outage or technical glitch? Brother PPF4750E Laser Fax covers. This machine stores incoming and outgoing faxes in its memory backup. Your documents are safe until normal operation resumes.

Seamless Integration Connectivity

Connectivity options make the Brother PPF4750E Laser Fax easy to integrate into your business setting. Its USB connector makes file sharing and printing easy. This fax machine streamlines file conversions and network configurations for easy communication.

Small Office Design

Modern offices need efficient space use. The Brother PPF4750E Laser Fax is suited for this. This machine fits in even small offices with its 21.9 x 20.2 x 18-inch dimensions. This space-saving fax machine is useful and efficient.


The Brother PPF4750E Laser Fax is a great alternative for busy offices that need a reliable and efficient fax machine. Its high-quality laser printing and easy faxing simplify document handling. This tiny machine integrates easily into your workplace setup with simple connectivity choices. Boost your faxing productivity with the Brother PPF4750E Laser Fax.

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Brother PPF4750E Laser Fax First Hand Review Video

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  • High-speed modem for fast transmission speeds
  • Automatic document feeder and 250-sheet paper tray for easy handling of large documents
  • High-quality laser printing technology for superior image quality
  • USB connectivity for easy connection to other devices
  • Large dimensions make it easy to fit in any office space

Core Feature

Media Type Paper
Scanner Type Document
Brand Brother
Model Name 4750E
Connectivity Technology USB
Item Dimensions LxWxH 21.9 x 20.2 x 18 inches


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2) Canon MB5420 Fax

Best fax machine for small business

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Every organization can communicate easily with the Canon MB5420 Fax machine. Easily send and receive faxes with this modern fax machine. Beginners can fax with its simple interface.

Mobile Communication

Canon MB5420 Fax Machine is mobile-friendly. This technology lets you fax from your phone and operate remotely. Whether you’re in a business meeting, traveling, or working remotely, this mobile functionality ensures you never miss a crucial fax.

Environmental friendliness

Canon MB5420 Fax prints duplex. It reduces paper and carbon footprint. Save paper and money. The Canon MB5420 Fax ensures company sustainability without losing performance.

Data Transfer

Important papers must be protected in the digital age. Magnetic-proof Canon MB5420s safeguard confidential faxes. Your data is safe with this added security.

Compact, Strong

The little Canon MB5420 Fax machine works nicely. Inkjet printing makes faxes intelligible and presentable. The 18.3 x 18.1 x 13.9 inch fax machine fits in even small offices, increasing workspace without sacrificing functionality.


Canon MB5420 business fax machines work well. It integrates seamlessly, is mobile-friendly, eco-friendly, and secure. The Canon MB5420 Fax machine offers office ease, versatility, and sustainability. Improve company communication today.

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Canon MB5420 FaxFirst Hand Review Video

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  • Inkjet printing technology for clear and easy-to-read faxes
  • Magnetic_proof special feature for enhanced document security
  • USB connectivity for easy connection to other devices
  • Large dimensions make it easy to fit in any office space
  • 50-sheet automatic document feeder for handling large faxing tasks

Core Feature

Brand Canon
Connectivity Technology USB
Printing Technology Inkjet
Special Feature magnetic_proof
Color black
Recommended Uses For Product Office, Home
Product Dimensions 18.3 x 18.1 x 13.9 inches; 28.4 Pounds


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3) Cassida 6600 UV Fax

Best fax machine for small business

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The Cassida 6600 UV excels at bill loading and handling. Its ingenious design lets you load 400 banknotes at once, saving time and effort. This computer does all the tedious counting.

Modern Accuracy Detection

The Cassida 6600 UV counts bills precisely, which is crucial. This system detects counterfeit money and eliminates counting errors with advanced UV and magnetic sensors. You can bet on accurate billing.

Rapid Counting

Cassida 6600 UV knows time is money. This equipment easily counts 1,400 bills every minute. This gadget eliminates time-consuming counting processes.

Notes for Easy Tracking

The Cassida 6600 UV has notes to improve counting. Making individual or batch notes simplifies tracking and record-keeping. Keep track of monetary transactions easily.

Versatile Compact Design

The small Cassida 6600 UV Fax is powerful. Its 10.8-pound weight and 11 x 8.1 x 10.5-inch proportions make it easy to transport and use in many locations. This device meets your needs in banks, retail stores, and other businesses.

Trusted Brand

Cassida Corporation, a known brand, makes the Cassida 6600 UV Fax. Their dedication to quality ensures a reliable and effective fax machine.

Conclusion: Cash-Handling Businesses Outperform

In conclusion, the Cassida 6600 UV Fax is a great fax machine for cash-intensive organizations. Banks, retailers, and other cash-handling enterprises may trust its superior counterfeit detection technology. It streamlines processes with its small design, fast counting speed, and easy notes feature. The Cassida 6600 UV Fax boosts cash-handling efficiency.

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Cassida 6600 UV FaxFirst Hand Review Video

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  • Ultraviolet and magnetic sensors provide high accuracy in detecting counterfeit bills.
  • Can count up to 1,000 bills per minute, making it ideal for busy retail environments.
  • Compact and lightweight design for easy portability and setup.
  • User-friendly interface for easy operation.
  • Durable construction and made from high-quality materials for long-lasting use.

Core Feature

Manufacturer ‎Cassida Corporation
Brand ‎Cassida
Item Weight ‎10.8 pounds
Product Dimensions ‎11 x 8.1 x 10.5 inches
Item model number ‎6600 Counterfeit Detection

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4) Brother FAX-2840 Fax Machine

Best fax machine for small business

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The Brother FAX-2840 uses cutting-edge laser printing technology for crisp, clear prints. This machine prints documents without smudging or fading. This fax machine prints reports and client documents.

Space-Optimized Compact Design

For small offices, the Brother FAX-2840 is compact. It fits easily on any desk or shelf, maximizing workspace without sacrificing functionality. A powerful fax machine doesn’t need costly real estate anymore.

Fast Faxing

The Brother FAX-2840 has an answering machine and fast transmission speeds. With its 33.6 kbps modem, send and receive faxes quickly. The Brother FAX-2840 keeps crucial faxes coming without delay.

Easy Multi-Page Transmission

No more tedious page feeding. The Brother FAX-2840’s AutoDocument Feeder lets you easily manage 20 pages. It simplifies faxing. Your fax machine will do the work quickly so you may focus on other things.

Smooth Connection

Brother FAX-2840 Fax Machine connects easily.Its USB connector lets you connect to your computer or other devices instantly. This streamlines document transfer and boosts productivity. This flexible fax machine keeps you connected.

Fits Home and Office

The Brother FAX-2840 Fax Machine works well in homes and offices. It fits in even compact workstations (14.7 x 14.6 x 12.2 inches). Whether you’re a home office or small business owner, this fax machine delivers.


For reliable, effective, and easy-to-use faxing, the Brother FAX-2840 Fax Machine is the ideal option. This fax machine exceeds expectations with its laser printing technology, compact design, efficient multi-page transfer, smooth connectivity, and home and business use. Upgrade to the Brother FAX-2840 Fax Machine to improve your faxing operation today.

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Brother FAX-2840 Fax MachineFirst Hand Review Video

Video Source: Office Deals


  • High-speed modem for fast transmission speeds
  • AutoDocument Feeder for easy handling of large documents
  • USB connectivity for easy connection to other devices
  • Compact dimensions make it easy to fit in any office space
  • Laser printing technology for clear and easy-to-read faxes

Core Feature

Brand Brother
Connectivity Technology USB
Printing Technology Laser
Special Feature AutoDocument Feeder
Color Dark/light gray
Recommended Uses For Product Office, Home
Model Name 2840

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5) Canon FAXPHONE L100 Laser Fax Machine

Best fax machine for small business

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With a 33.6 kbps modem, the Canon FAXPHONE L100 faxes swiftly. Smooth customer, consumer, and coworker communication eliminates delays.

Simple Auto-Document Feeder

Canon FAXPHONE L100’s 30-page ADF. This remarkable function speeds faxing, enabling you manage massive numbers of documents without manual feeding. Prioritize critical tasks and boost productivity.

Versatility and Connectivity

Most Versatility

Canon FAXPHONE L100 goes beyond faxing. This printer/copier is convenient and versatile. Switch tasks and optimize workplace space using this little device.

Simple Link

The Canon FAXPHONE L100’s USB connector simplifies computer and device connections. This fax machine prints or scans important papers with your configuration. Transfer and work with one device.

Simple and Compact

Compact Design

At 12 x 14.7 x 12, the Canon FAXPHONE L100 fits in small offices. Organize your workstation for efficiency. Canon’s sleek design displays its commitment to high-quality products that fit your needs.

Simple Controls

Canon FAXPHONE L100 controls are easy to use. This device is user-friendly. This smart fax simplifies labor.


Finally, the Canon FAXPHONE L100 Laser Fax Machine is the ultimate office companion, offering great performance, efficiency, and versatility. Its fast faxing and Auto-Document Feeder simplify faxing. Due to its tiny size, versatility, connectivity, and user-friendly settings, this fax machine is suitable for households and offices. Canon FAXPHONE L100 Laser Fax Machine boosts productivity and worker satisfaction.

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Canon FAXPHONE L100 Laser Fax MachineFirst Hand Review Video

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  • High-speed modem for fast transmission speeds
  • Auto-Document Feeder for easy handling of large documents
  • USB connectivity for easy connection to other devices
  • Compact dimensions make it easy to fit in any office space
  • Laser printing technology for clear and easy-to-read faxes

Core Feature

Brand Canon
Connectivity Technology USB
Printing Technology Laser
Special Feature Auto-Document Feeder
Color White
Recommended Uses For Product Office, Home
Product Dimensions 12 x 14.7 x 12 inches

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6) Brother BRTFAX2840 Fax Machine

Best fax machine for small business

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The Brother BRTFAX2840 Fax Machine is designed to blend into any workplace or home setting. This compact fax machine is suitable for small offices or desks with limited space, measuring 14.17 x 14.49 x 12.24 inches. The Brother BRTFAX2840 organizes and saves time.

Fastest and Best

Faxing vital documents requires urgency. The Brother BRTFAX2840 meets this need with a 30ppm print speed. This fax machine quickly sends single-page documents and extensive reports. With the Brother BRTFAX2840, work quickly and worry less about deadlines.

Easy Connectivity

The Brother BRTFAX2840 Fax Machine connects to computers and other devices through USB. This capability lets you send documents from digital files without printing or feeding each page. The Brother BRTFAX2840 simplifies operations and offers electronic faxing.

High-Quality Printing

Fax documents must be legible. Laser technology in the Brother BRTFAX2840 ensures sharp, clear faxes. No more blurry or smudged text—every element will be sharp and professional, impressing your recipients. Your Brother BRTFAX2840 faxes demonstrate your quality.

Trustworthy Reliability

The BRTFAX2840 Fax Machine, like other Brother goods, is trustworthy and robust. This reliable fax machine can handle home and office use. Avoid paper jams, transmission errors, and other faxing concerns. Send and receive faxes without interruptions with the Brother BRTFAX2840.


For a compact, efficient, and reliable fax machine, the Brother BRTFAX2840 is a great choice. Its tiny form maximizes space and convenience, while its exceptional speed sends faxes quickly. The Brother BRTFAX2840 helps you interact professionally with its excellent connectivity and print quality. The Brother BRTFAX2840 Fax Machine is the future of faxing.

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Brother BRTFAX2840 Fax Machine First Hand Review Video

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  • Maximum print speed of 30 pages per minute for fast and efficient faxing
  • USB connectivity for easy connection to other devices
  • Compact dimensions make it easy to fit in any office space
  • Laser printing technology for clear and easy-to-read faxes
  • AutoDocument Feeder for easy handling of large documents

Core Feature

Brand Brother
Connectivity Technology USB
Printing Technology Laser
Special Feature Compact
Recommended Uses For Product Office, Home
Model Name intelliFAX 2840
Printer Output Monochrome

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7) Brother BRTFAX2940 Fax Machine

Best fax machine for small business

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The compact Brother BRTFAX2940 Fax Machine is ideal for small workplaces and homes. Its 18.7 x 18 x 17.2 inches don’t take up much space, letting you maximize your office arrangement. This compact fax machine offers high-performance faxing without sacrificing workspace.

Easy Installation and Interface

Easy setup lets you start faxing with the Brother BRTFAX2940 Fax Machine. Its simple interface and controls make installation easy. Smooth connectivity replaces cumbersome instructions.

Easy Document Processing

The Brother BRTFAX2940 Fax Machine lets you quickly send numerous pages with its automated document feeder and dual access. Stop manual page-by-page faxing. This advanced gadget boosts productivity and saves time.

Faxing, calling, and answering

The Brother BRTFAX2940 goes beyond faxing. It combines a phone with an answering machine so you never miss crucial calls. This versatile device simplifies communication.

Fast and High-Quality Printing

Brother BRTFAX2940 Fax Machine prints 20 pages per minute. This machine sends lengthy reports, contracts, and essential documents quickly. Monochrome Printer Output ensures intelligible faxes.

Office Fax Machine: Brother BRTFAX2940

Overall, the Brother BRTFAX2940 Fax Machine exceeds expectations. Its space-saving design, easy interface, and innovative functions maximize office efficiency. This fax machine offers smooth communication, speedy printing, and high-quality output. Upgrade your office today to maximize faxing efficiency.

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Brother BRTFAX2940 Fax MachineBrother BRTFAX2940 Fax Machine First Hand Review Video

Video Source: Brother Office USA


  • Maximum print speed of 20 pages per minute for fast and efficient faxing
  • USB connectivity for easy connection to other devices
  • Compact dimensions make it easy to fit in any office space
  • Laser printing technology for clear and easy-to-read faxes
  • Monochrome Printer Output ensures that faxes are clear and easy to read

Core Feature

Brand Brother
Connectivity Technology USB
Printing Technology Laser
Special Feature Compact
Color Gray
Recommended Uses For Product Office, Home
Model Name IntelliFAX

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Best fax machine for small business 2023-Complete Buying Guide

Are you looking for the best fax machine for your small business? If so, our guide will help you make the right choice. We’ve reviewed the top fax machines of 2023 to bring you the features, specifications, and pros and cons of each model. So if you’re shopping around for a reliable, cost-effective fax machine that suits your small business needs, read on!

We’ll start by discussing what makes a great fax machine for small businesses and then compare some of our favorite models on the market. From there, we’ll provide our top choices for small-business users as well as key factors to consider when making your purchase. Then we’ll share some tips on setting up your new fax machine and using it effectively in your business. Finally, we’ll discuss whether renting or buying a fax machine might be a better option for you – regardless of what type of business you have!

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Importance of fax machine in small business

A fax machine remains a necessary tool for businesses in 2021, particularly for those with physical or online stores. Being able to quickly and efficiently process documentation, including purchase orders, invoices and payment slips can help cut costs and time while making it easier to manage accounts. Fax machines are also often used as a secure form of exchange; ensuring any sensitive information is not lost or intercepted in transit.

Using a fax machine for business operations requires a reliable device that can produce fast transmission times and high quality prints with features such as caller ID and color printing ability. With the right support, you can take advantage of the current fax machine technology to ensure your business remains efficient and secure without breakages or disruptions.

Here we will discuss some important things you should consider when buying a fax machine for small business use in 2021:

Key Features to Consider

When you are shopping for a fax machine for a small business, it is important to consider certain key features. Depending on what you plan to use the fax machine for, certain features may be more important than others. In this section, we’ll discuss some of the key features that are important when shopping for a fax machine:

  • Print Speed: How fast does the fax machine print? The higher the print speed, the faster your documents will be printed. The most popular fax machines have speeds ranging from 5-15 seconds per page.
  • Memory Capacity: Check how much memory your fax machine has before making a purchase. Some machines can store up to 500 pages in their memories while others can store up to 50 pages in their memories. Memory capacity is important if you plan to send multiple documents at once and don’t have time to reload each time you need to send something else out.
  • Fax Resolution: It is also important to check out the resolution capability of your device – or how sharp and clear the images look when they are printed or sent through the fax line – as better resolution means improved image quality. Most modern fax machines have resolutions between 300-600dpi (dots per inch).
  • Wireless Connectivity: With this feature, users can connect wirelessly and quickly send documents from any computer connected on their wifi network or even from mobile devices such as tablets or smartphones. The majority of modern fax machines make use of an infrared (IR) instead of Bluetooth technology in order to maintain compatibility with most common devices today.
  • Dual Line Accessibility: If your business requires two phone lines dedicated just for sending and receiving faxes then it would be wise invest in a dual line capable device. This type of device allows access two independent phone lines at once which makes it possible for both outgoing messages as well as incoming ones simultaneously which can save time processing multiple transactions quickly.

Printing speed

Printing speed is often an important factor for businesses, particularly when it comes to fax machines. When you’re choosing a fax machine for your small business, take into account how long it takes the machine to print a page. Most machines use thermal paper, which prints faster than ink-based printers. Here are some general guidelines for typical printing speeds:

  1. Basic models: 8-10 pages per minute (ppm)
  2. Intermediate models: 12-15 ppm
  3. High-end models: 20+ ppm

Also consider whether the machine offers double sided printing—a bonus if your office needs to save on paper costs. Make sure to check the details of the machine before you buy it, as some models may be slow with graphics or color imaging, or may not offer double sided printing at all.


When shopping for a fax machine for your small business, it’s important to consider compatibility. What types of files does your business use? What type of printer do you use? Are there any other office machines you may need to connect to the fax machine? All of these questions should be answered when considering what type of fax machine is best for your needs.

The two most common types of fax machines and printers support both PCL (Printer Control Language) and PostScript, but some only support PCL or PostScript. The language that is printed on the product when you purchase it will tell you what standard it uses. Before purchasing, it is advised that if you have multiple products in your office that require connection to the fax machine, check to make sure they are compatible.

In addition to considering if the protocol is compatible with other devices in your office, determine how many pages can be sent or received per minute and whether scanning, emailing, and printing capabilities are included with the purchase. If all these criteria are met then this may be a good fit for a small business operating on a budget.

Connectivity options

Connectivity features are important when considering the best fax machine for small business needs. Before you decide on a model, it is important to think about how your staff will be connecting the device with their computers, networks and other tools. The three major options for fax connectivity are USB, Ethernet and Wi-Fi.

  • USB: The majority of multifunctional devices offer a USB port for connection to a personal computer. This allows users to connect all devices within the same digital network for easy sharing and file transfer.
  • Ethernet: If you need faster speeds or larger files transfer capacity, Ethernet may be a better fit as it can provide faster speeds than USB connections alone. Numerous models offer built-in Ethernet port bringing networking advantages to all connected machines.
  • Wi-Fi: Wi-Fi connectivity enables businesses to share multiple documents wirelessly with any wireless device or a home office network enabling convenient access anytime, anywhere when linked with compatible software applications and an existing wireless network infrastructure.

Paper handling

Paper handling is a vitally important factor when choosing a fax machine for business. Faxing tends to involve a lot of paperwork – especially for small businesses – and this is why paper handling should be considered as an essential factor in making your purchasing decision. Below are the features of various types of paper handling capabilities that you should look out for when choosing a fax machine:

  • Auto Feeder Function: This feature allows large or multiple amounts of documents to be placed into the machine which can then scan, copy, print or fax automatically in one easy operation.
  • Multi-tasking & Copying: For those who need to scan or print multiple documents at once, you’ll want to opt for a machine with multi-tasking and copy capabilities so that you can get through large jobs quickly.
  • Document Resizing: Being able to enlarge and reduce your documents as needed allows for more flexibility and better overall results when using your fax machine for work purposes.
  • Network Scanning/Printing: Many newer generation machines allow printing from any connected computer on the network making it easy to carry out complex printing tasks without having to take time away from more important tasks.

Security features

In today’s ever-changing digital world, it is more important than ever that businesses of all sizes invest in the most secure fax technology available. Business owners should focus on fax machines that offer enhanced data security features to protect their valuable information. Enhanced security features are especially important when purchasing a fax machine for small business use, as they may not always have the resources to invest in more expensive and advanced hardware.

When evaluating a fax machine for its security features, look for the following features:

  • Encryption – Encryption ensures that all data sent over your fax machine is safe from unauthorized access. Make sure the encryption options available on your chosen unit provide for secure transmissions via both analog and digital connections. Most modern machines allow you to use up to 128-bit encryption keys.
  • Remote Configuration – To ensure even tighter security, you should also make sure the remote configuration feature on your machine is enabled when buying a new unit or replacing an existing one. This will enable you to set up custom user profiles and assign individual permission levels for different users or departments within your organization.
  • Access Control – Access control is another great feature of any advanced fax machine model and can prevent unauthorized users from accessing confidential information stored in memory or in transit with hardcoded passwords that must be entered each time documents are sent or received by a particular user profile or department. Furthermore, it ensures that designated recipients are unable to access documents belonging to someone else in your office network via their own personal user profile, thus providing greater peace of mind with regard to data security and privacy compliance requirements within the workplace.

Factors to Consider Before Making a Purchase

Before purchasing a fax machine for your small business, there are several factors to consider in order to make an informed decision. Quality, features, longevity and budget should all be taken into account when selecting the right machine.

  • Quality – The quality of your fax machine is an important factor to consider before making a purchase. Cheaper machines may be more affordable, but they can often result in poor image quality or clumsy operation. Higher-end machines will generally offer better performance and durability, but at a higher cost. Be sure to research reviews of different models and read up on customer feedback prior to making your purchase.
  • Features – You should also take into account the available features offered by different models of fax machines. Many modern models come with convenient features such as multiple copy capabilities, printer compatibility and automatic document feeders (ADF). If you think you will benefit from these functions, then it is worth researching which models offer them so that you don’t miss out when making your purchase decision.
  • Longevity – Another factor to consider is longevity: often times it can be more cost-effective to invest in a more expensive model with better longevity than buying multiple cheaper ones that need replacing frequently due to wear and tear or breakage. It’s important to remember that manufacturer warranties won’t cover accidental damage incurred over time so make sure you choose carefully based on compatible use needs and the expected lifespan of the model(s) you are considering purchasing before committing financially.
  • Budget – Finally, it’s essential that you factor in budget when deciding which model will suit small business needs best – while higher end models might come with added features or greater longevity they will tend to have higher price points than budget-friendly options – make sure that whatever choice you make fits within your allotted budget while meeting as many criteria as possible.

Size and space requirements

When looking for a fax machine, it is important to consider the size and space requirements of the device. Many modern models are small enough to fit comfortably on a desk or shelf, but larger machines that can accommodate more documents and faxed pages can be more suitable for a small business that needs to send or receive multiple documents at once.

Be sure to check the machine’s measurements and check if it fits the available space. It’s also important to consider how easy it will be to connect it to other devices, such as printers and scanners, that may already be in your office space.


While budget is an important consideration when choosing a fax machine for small business, don’t let cost be the determining factor. Make sure to look at features and value of the fax machine as well. An expensive model may include more robust features than its cheaper counterpart. Look for a model that fits your needs and budget without sacrificing quality.

For smaller businesses, an all-in-one multifunction printer that includes fax capabilities may be the best solution when trying to keep costs low. Many of these machines come with print, copy, scan and sometimes even voice mail functions along with the ability to transmit and receive documents via email or computer hookup simultaneously while saving time, space and money. Shop around for deals on multifunction printer certifications which offer excellent savings on toner cartridge replacements as well as free technical support in case you experience any issues down the line.

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Number of employees

When selecting the best fax machine for small business, it’s important to consider the number of employees in your business that will need to use the machine. The more users a machine allows, the more expensive it typically is. If you have a business with just one or two staff members, then a basic, low-cost model might be appropriate for your needs. However, if you have three or more employees, it’s better to invest in an advanced machine that supports multiple functions and can handle heavier daily traffic.

Additionally, depending on your office’s configuration and environment, you may need to look at units specifically designed for tight spaces or printers capable of handling duplex (double-sided) printing.

Volume of faxes

The volume of faxes your small business needs to send will be an important factor in helping you choose the right fax machine. As a business owner, you may come across a number of scenarios when faxing documents on a daily basis. When assessing the suitability of a specific model, take into account if it has enough memory to store large volumes of faxes or documents ready for sending, such as mass marketing materials or legal documents.

Many types of machines offer large storage capacities, so you can often find one that meets your needs.


In conclusion, deciding the best fax machine for a small business depends on the individual needs of the company. Finding a reliable, cost-effective option that supports secure communication is key, and evaluating with database requirements can help you make an informed purchase.

We recommend that small business owners read product reviews and inquire about improved features when browsing for their ideal fax machine. Ultimately, choosing a fax machine for a small business requires research and dedication to find the one that will fit their exact needs at an optimal price point.



Is fax still used in 2022?

Yes, fax is still used in 2022 but its usage has declined with the rise of electronic communication methods.

Who makes the best fax machine?

Some of the well-known brands for fax machines are Brother, HP, and Canon.

Are fax machines worth it?

Whether fax machines are worth it depends on an individual’s specific needs and usage. Some people still find faxes a reliable form of communication and consider them worth it.

Can I fax without a phone line?

Yes, there are options to send a fax without a phone line, such as online fax services.

Can I send a fax from my Gmail?

No, you cannot send a fax directly from Gmail, but you can use an online fax service to send a fax from your email.

Does Google have a fax service?

No, Google does not have a fax service but there are other online fax services available.

Can iFax using my phone?

Yes, you can fax using your phone through fax apps or online fax services that allow you to fax from your phone.

Can iFax from my cell phone?

Yes, you can fax from your cell phone through fax apps or online fax services that allow you to fax from your phone.

How can iFax without a machine?

You can fax without a machine by using an online fax service that lets you send and receive faxes via email or a mobile app.

Is Microsoft ifax free?

No, Microsoft does not have a free iFax service, but they do have a paid version called Microsoft 365.

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